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OfficeSpace.com's Move Guide
Frequently Asked Questions - Moving
- When should I start planning my move?
- How much will my move cost?
- Do I have to have my modular furniture vendor disassemble and reassemble my furniture for the move?
- How much time / days will it take to move my office?
- Do movers work nights, weekends and holidays?
- What kind of Insurance protection can I expect from the mover?
- How do I get a quote?
- How are computers and sensitive equipment moved?
- What do I do with furniture I don't want to move?
1. When should I start planning my move? Depending on the size of your new space, the "physical" relocation planning should begin approximately 3-6 months before the move date. Companies specializing in commercial relocations can provide you with timelines, proposal and selection criteria and general relocation planning advise.
2. How much will my move cost? There are a couple of budgetary "rules of thumb" you can use:
1. $0.50 - $1.25 times the square footage of the larger of your old or new space.
2. $100.00 - $250.00 per person being moved. The range in both rules is dependent on a number of factors, i.e.; modular furniture, building logistics, packing / unpacking, and standard time vs. premium time. Play it safe and budget conservatively rather than aggressively.
The best way to determine budget costs is to have an industry representative visit you and do a budget based on several scenarios.
3. Do I have to have my modular furniture vendor disassemble and reassemble my furniture for the move? No. Most professional commercial relocation companies have crews skilled and trained in modular furniture disassembly and reassembly. It is important to ask for references and qualifications as part of the purchase process. Also note that data, phone and electrical disconnect and reconnect is required to be performed by licensed personnel and in many cases a permit from the City is required.
4. How much time / days will it take to move my office?
1) Approximately 75 people with offices consisting of desk, credenza, bookcase, 3 chairs, including common areas, can be moved in a 12 hour period.
2) Approximately 200 people with offices consisting of "contents" only (boxes, chair and PC) can be moved in a 12 hour period.
3) Approximately 30 people with offices consisting of modular furniture systems can be moved in a 12 hour period. Note that there are many variables to these generalizations and the best way to make an accurate determination is to have an industry representative visit your facility and provide different options. Return to Top
5. Do movers work nights, weekends and holidays? Yes. Most commercial relocations are performed on "off hours" because of building restrictions and to minimize "down time" for the business being relocated.
6. What kind of Insurance protection can I expect from the mover?
1) The industry standard for most relocations is $0.60 / lb. / article. This coverage is typically at no additional charge and is built into the vendors rates. Most relocation companies have a menu of additional insurance coverage options for an additional premium. Ask your own insurance agent what options they have available and compare to the options of the moving company.
2) Most professional relocation companies have General Liability, Property Damage and Auto Coverage. Ask for a Certificate of Insurance. Return to Top
7. How do I get a quote? When you are ready to get more than just a "budgetary" quote, contact a reputable, professional commercial relocation company to come in and provide you with a formal proposal.
In order to receive accurate quotes: 1) Have as much detail about the move available to the mover as possible. If you don't have all the details, set some standard assumptions. 2) Put your request for information into a written outline specifying what you want in the way of a response and what your standard assumptions are. Return to Top
8. How are computers and sensitive equipment moved? Most professional commercial movers have crews, equipment and trucks specifically designated for the movement of computers and sensitive electronic equipment. Make sure you have your "in-house" or contracted technicians lined up for timely disconnect, reconnect and calibration of equipment. Many times they are the 1st in and last out in a move process. We can assist with back up technical support if needed. Return to Top
9. What do I do with furniture I don't want to move? Unfortunately, in most cases, there really isn't any "resale" value to your old furniture. We suggest employee sales, donations, public auctions and some used furniture buyers. Perhaps the company moving into your old space needs furniture. Modular systems furniture does have some resale value and that should be explored.
Copyright Notice. Moving FAQs have been reprinted with permission from Emerald City Moving and Storage.
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